CM launches maiden e-file tracking system in Secretariat

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Srinagar: In a major e-Governance initiative in J&K, the Chief Minister, Ms Mehbooba Mufti launched the new Workflow based e-File Tracking System in the Civil Secretariat here today.

Minister for IT and Youth Services & Sports, Moulvi Imran Raza Ansari, Chief Secretary, Mr B R Sharma, Financial Commissioner, Planning & Development, Mr B B Vyas, Principal Secretary to Chief Minister, Mr Navin Kumar Choudhary and all administrative secretaries were present on the occasion.

The new IT-enabled file-tracking system implemented by J&K e-Governance Agency (JKeGA) is aimed at automating file, correspondence and document tracking within government offices.

Chief Executive Officer, JKeGA and OSD to Chief Minister, Mr Saadut Hussain informed the CM that the system is designed to be the central repository and tracking mechanism for all government files and correspondences. He said it will facilitate a consistent watch over the movement of various important files and documents in the government offices. 

He said the system has been implemented at zero cost and parameterized to meet the state government’s requirements.

He said the objective of the initiative is to improve efficiency, consistency and effectiveness of the government processes, to reduce turnaround time and to meet the demands of the citizens charter, to provide effective resource management, to improve the quality of administration, to reduce processing delays, to establish transparency and accountability and to provide cost-effective e-storage facility.

Enumerating the salient features of the system, the CEO said it provides an interactive interface to retrieve the information by a flexible way. “It maintains all the information related to creation, receipt, dispatch, tracking of files/documents and eliminates the repeated entry of information,” he said and added that the system has a highly powerful file/document searching capability.

Speaking on the occasion, the Chief Minister asked the officers to make best use of the new IT-enabled system of file tracking to eliminate red-tape and wrong-doings at various levels.  She said it is a major good governance initiative and would go a long way in addressing the concerns regarding inordinate delay in disposal of matters of public importance.

The Chief Minister felicitated the JKeGA team for coming up with the useful system.

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