SRINAGAR The governor-led administration on Monday reiterated instructions, issued in 2006, to officers and officials, for efficient and speedy disposal of files in the Secretariat and other Government offices.
According to a government order issued here, circular instructions were issued on 07 December 2006, on the efficient and speedy disposal of files and transaction of Government business.
However, it has been observed that inordinate delays take place in the disposal of office files both in the Secretariat and field offices due to the large number of hierarchical levels through which the files have to pass, the order said.
It added that the matter has been considered further and it has been decided to issue a set of instructions for speedy disposal of files.
Accordingly, with a view to ensuring speedy disposal of files, the government issued slew of instructions for compliance and follow up action.
As per it, , noting on files shall henceforth be initiated either by Head Assistant or Section Officer and by none below their rank.
The Senior Assistants/ Junior Assistants shall only work as Record Keepers and assist in typing work. A Senior Assistant may be asked to initiate notes only when no Head Assistant is posted in the Section.
Where both Under Secretaries and Deputy Secretaries are posted in a department, it said, the Administrative Secretary shall order distribution of work in such a manner that a Section Officer or the Head Assistant submits files either to the Deputy Secretary or to the Under Secretary.
The Under Secretary shall submit files direct to the Special Secretary / Additional Secretary as the case may be. Similarly, the Deputy Secretary shall submit files to the Special Secretary on way to the Administrative Secretary or direct to the Administrative Secretary In case Special Secretary Is not posted subject to any other instructions of the Administrative Secretary.
Where there is Secretary in the Department in addition to the Administrative Secretary, the order said that the Administrative Secretary shall order distribution of work in such a manner that the Deputy Secretary/Under Secretary as the case may be submit some or all files to the Secretary in the Department without routing the same through Additional Secretary/Special Secretary.
The government order requires all Heads of Departments to order distribution of work in such a manner that no file shall have to move through more than four levels including the record keeper before reaching the decision making level.
All District Development Commissioners/Deputy Commissioners and other district level officers shall order distribution of work in such a manner that no file in their offices shall have to move through more than three levels before reaching the decision making level, it added.
All district/tehsil/Block level officers will order distribution Of work In their offices In such a manner that no file in their offices shall have to move through more than two levels before reaching the decision making level, it added.